Privacy Notice – Beacon EMDR & Mental Health Services

Welcome! This Privacy Notice explains how Beacon EMDR & Mental Health Services (“we,” “our,” or “us”) collects, uses, shares, and protects information when you visit our website beaconemdr.com (“Site”) or fill out our online form.

1. What Information We Collect

  • Contact details you provide intentionally—such as your name, email address, phone number, or brief message—
    unless you're already a client, these submissions are not considered Protected Health Information (PHI).

  • Technical details like your browser type, operating system, IP address, and visit timestamps—used in anonymized format to help us improve our Site’s performance. GoodTherapyarXiv

2. How We Use Your Information

  • To respond to your inquiries, schedule appointments, or contact you as requested.

  • To enhance website usability and functionality, using aggregated analytics.

  • We do not use your information for marketing or share it with third parties—unless required by law or with your explicit permission.

These practices align with the FTC’s core privacy principles of notice, security, and user empowerment. Wikipedia

3. Legal & Ethical Safeguards (HIPAA Context)

While Beacon EMDR is a healthcare provider and generally subject to HIPAA, the information you submit via the public Site (e.g., contact forms) does not include PHI unless you share clinical details after becoming a client.

  • We do not store, access, or transmit any PHI through insecure forms. Mental Health IT Solutions+1

  • Any client PHI is managed via secure, HIPAA-compliant systems with proper safeguards.

4. Your Rights & How to Contact Us

You are welcome to:

  • Request correction or removal of your contact information from our non-client records.

  • Ask questions about this Privacy Notice or raise concerns by emailing or calling us via the contact details on our Site.

5. California Residents

Under CalOPPA (California Online Privacy Protection Act), if you're located in California, you have the right to request details about the categories of personal information we collect and how it is used. Wikipedia

6. Security Measures

  • Our Site uses HTTPS (SSL/TLS encryption) to protect data during transmission.

  • Internal safeguards limit access to client information only to authorized personnel, and we regularly review our security protocols. Mental Health IT Solutions+1

7. Policy Updates

We may update this Privacy Notice to reflect changes—any changes will be posted here. We encourage you to check back periodically.

Why This Approach Works

  • This document is a Privacy Notice, not an internal policy—clearly communicating how user data is handled, per privacy best practices. Reuters

  • It follows key principles from the FTC’s Fair Information Practice framework: notice, choice, integrity/security, and redress. Wikipedia

  • It clarifies HIPAA applicability, helping set expectations and ensure transparency about secure handling of PHI. Verywell HealthWikipedia

  • It mentions CalOPPA compliance, appropriate for any commercial website accessible in California.